Category: Editing

How I became US Tax exempt in 11 minutes…I think.

14/10/2013

As you probably know, Amazon deducts US tax at a rate of 30% from all Amazon Kindle eBook sales, regardless of your nationality. You are then supposed to fill in a tax return to claim the money back. Filling in the tax return requires an Individual Tax Identification Number (ITIN), and that’s where the problems start. Apparently, getting that ITIN requires all sort of certified copies of a picture ID, which in turn requires sending passports etc. to the US or visiting the US embassy in London.

There is an alternative – instead you call a dedicated US tax office in Philadelphia and simply ask for an alternative form of ITIN called an Employer Identification Number (EIN) for a foreign entity. But wait you say, you’re not an employer. Well, it works just as well for sole traders / proprietors.

I called the US IRS on +1 267 941 1099 via Skype on my laptop and the 11 minute call from the UK cost me 20p, although I’m told that you can call for free from Google Talk. They will ask you for your phone number so be sure to give them your landline / mobile. Follow the automated options (it was 1 or 2), wait in the queue and then when answered tell them that you want to apply for an Employer Identification Number (EIN) for a foreign entity.

The nice lady I spoke to (she even called me sir in that marvellous American way) asked if I had completed a SS-4 form. She was disappointed when I answered “no” but admitted that it was not mandatory. Then I had to spell out my information (name, address, phone number, country etc.) and confirm it when she read it back.

She then asked if it was for ‘compliance with withholding’ tax. I confirmed that it was and she asked what it was for. When I told her it was for selling eBooks she wished me luck and then read out my EIN. I made a note of it and kept it very, very safe. She said that that they would send me a conformation letter but so far I’ve not received it.

Then all you have to do is complete the Amazon on-line W8-BEN form and give them your brand spanking new EIN number, and that’s where it all went wrong for me.

My Amazon KDP account said “Submitted. Your tax information has been submitted and is under review by the Internal Revenue Service (IRS). Tax information cannot be changed during this time. Your account status will be updated if further information is necessary.” They then contacted me to say that they had no record of it or I had filled the form in incorrectly or something.

I resubmitted my info, got the above message again and waited for confirmation. Except that now I’m left in limbo, as the US government immediately stopped processing tax information due to the US Federal shutdown.

Those lovely people at Amazon saved the day by promising to withhold my royalties until my 0% tax rate had been confirmed. This means that I could go ahead and launch my sci-fi / horror anthology “Memes of Loss and Devotion”.

So, that’s how I sorted out my tax with just one 11 minute phone call. Maybe.

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It's All In The Edit!

14/3/2013

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Blogs are like buses it would seem. You wait five months for one then two come along in the same week! This blog is all about my experiences with editing and editors – why you need it, what it really is, how to get one and why bother in the first place.

“The beautiful part of writing is that you don't have to get it right the first time, unlike, say, a brain surgeon. You can always do it better, find the exact word, the apt phrase, the leaping simile.”
Robert Cormier

So, why do we (writers) actually need editing and editors at all? I mean, we’re all pretty good aren’t we? We’ve studied and worked at it. We know our stuff. But we’re not perfect. No matter how many times we review our work, not matter how many different media we use (screen, tablet, paper etc) we’re always going to miss something.

What if your readers can spot grammatical errors that you didn't know were there? What if they see holes in your logic? Or loose ends you forgot to tie up? What if you’re blind to your reoccurring errors, like ‘they’re/their/there’, ‘it’s/its’ or the reoccurring horror of the incorrect inverted comma.

Every mistake in grammar, spelling, sentence structure, and overall organization; in fact anything that trips up the smooth flow of ideas from your mind to the readers is a potential showstopper. Enough errors can mean complete failure.

Before you publish your work, you need an expert pair of eyes to review it for errors, continuity, story arc, grammar, and punctuation.

Which brings me onto the question of what exactly is editing anyway? Technically, editing is the process of selecting and preparing writing through the processes of correction, condensation, organization, and other modifications performed with the intention of producing a correct, consistent, accurate, and complete work.

In general, when you edit you’re taking a piece of writing and (hopefully) making it better.

Let’s break it down further into the actual types of editing. I believe that there’s four main types:

1.       Copyediting or copy editing – both spellings are correct. This is usually the final editing a manuscript goes through before publishing. It requires someone who has patience, an eye for detail and a thorough understanding of the rules of grammar, plus a good sense of when to use them. Also called line editing. Copy editors are primarily concerned with the nuts and bolts of a piece; grammar, word choice, punctuation, and spelling.

2.       Proofreading - similar to copyediting. The term comes from the idea of ‘proving’ or correcting a manuscript. Normally associated more with shorter manuscripts. Also refers to proofreader’s marks recognized by publishers. Proofreading marks are not used as much today because so much editing happens on the computer without paper. This is the simplest form of editing and is also usually the cheapest. Proofreading is for writers who don't need help with sentence structure or the content of the book itself, but need someone to simply go over the text for basic grammatical and spelling errors.

3.       Rewrite, substantive, or substantial editing – I’m not sure why we call rewriting editing, except it has to do with fixing an existing manuscript. Rewriting is just that and it can be as difficult or even more challenging than starting from scratch. Like copyediting, rewriting is a specialized skill. Often good re-writers are not good copyeditors and vice versa – the skills are distinct. In fiction editing, the substantive editor examines plot flow, themes, and character development.

4.       Developmental editing – here the editor works with the client right from the beginning, helping the author develop the concept from start to finish. Usually associated with books and screenwriting. The developmental edit is a huge process sometimes involving ghostwriting. The developmental editor may rewrite sections where the author is stuck. He or she may give ideas on how the story could move forward, or suggest a new avenue or a new character to be introduced or removed.

You may see variations on the above terms, but generally even those will fall somewhere within these definitions.

Here’s a personal tip from me. I use a website that wasn’t originally developed for editing, but is very useful anyway – the Wordle website at http://www.wordle.net/

Wordle is used to create 'beautiful word clouds', but this handy tool also highlights in big bold print all of the words you overused. The more you use them the bigger and bolder they are in the word cloud. I use it to ensure that I’m not overusing a particular word. Once recognised, I use the 'find' function in my word processor to remove or replace them.

As an examples, here's the word cloud for this blog post...

Any words there that I’ve obviously over used?

So, what will editing cost?
When I was searching for an editor I was contacted, via a ‘hashtagged’ twitter request, by the below person who seems knowledgeable, experienced and has some very good testimonials. A quick trawl of her website found the below indicative pricing:

Copyediting:
£200 / $300 per 20,000 words

Proofreading:
£160 / $250 per 20,000 words

Substantial editing:
£260 / $400 per 20,000 words

Developmental editing:
£1,600 / $2,500 per 5,000 words.

Source: The Word Queen http://thewordqueen.com/

The UK Society for Editors and Proofreaders publishes suggested minimum freelance rates here:
http://www.sfep.org.uk/pub/mship/minimum_rates.asp

In the US, the Editorial Freelancers Association publishes a similar range of fees here:
http://www.the-efa.org/res/rates.php

So, how do you find an editor and what should you look for? The first thing I would look for is training or qualifications. These could be specialist editorial courses, but the minimum I would look for is a degree in English. Next, I would look for experience, preferably experience in the area of editing that you’re looking for. Their website should highlight their experience, and hopefully testimonials and recommendations from delighted former clients. If they’re new to editing then I would look for a career in professional writing, something like journalism, publishing, or even PR.

Then I would look for someone with similar interests to your subject area. For me it was someone who edits science fiction and supernatural fiction. There’s very little point in asking someone who edits only romance novels to edit your latest fantasy epic. Similarly, your editor may require specialist knowledge if you’re writing is aimed at professionals in a given area, or contains details that you may need checking. Something that comes to mind is if you’ve written a police procedural work or something containing military details. Of course, an editor is no substitute for research!

I would also want someone with good communications skills, primarily so they can explain why I need to delete my cherished prose. Obviously, they should display good judgement when suggesting changes. They should also work efficiently, especially if charging by the hour, and keep deadlines. Few things in life are worse than waiting expectantly for your polished masterpiece to be returned to you.

Finally, I would want someone who ferociously reads a wide variety of genres and styles.

My recommendation for finding an editor would be by personal recommendation. If you’ve got no one to recommend someone then search online and use testimonials or examples of work. There are also directories and organisations who can put you in contact with editors, such as the UK Society for Editors and Proofreaders, or the American Editorial Freelancers Association. I also asked for help via a hashtagged request on Twitter. The Proof Professor at http://www.proofprofessor.com/ answered.

In case you’re interested, I chose a new editor with no experience, who has an English degree, has worked in PR, reads constantly and dislikes sci-fi intensively, with the exception of Margaret Atwood. Go figure.

Killing your favourite children – how it feels to be edited:
No matter how objective you are, how much you understand intellectually that the editor will improve your work, being edited can still feel like removing your own genitals with rusty nail clippers. Your magnus opus is covered in red pen and you’re advised, nay expected, to rip out its’ guts and make the demanded changes.

Actually, in reality, in most cases they’re simple, straight forward spelling, punctuation and grammar changes that improve the work. Sometimes, they’re suggestions to change sentence structure or lose words that improve the writing. Occasionally, just occasionally, they’re proposals that lift the work to a whole new level.

So is it worth the heartache and money? At the end of the process, you’ll have a well written piece, that scans well, is efficient, to the point and a whole lot better than your original work. And you’ll be thrilled with it.

Let me give you an example from my own work. Below is the before and after text of an excerpt from my short story “Hope”.

My original text, pre-editing:
The thought concerned how majestic he had once thought the world beneath him to be, how pure from human faults it had seemed, how almost divine it had once appeared.

Edited text, post editor’s suggestions:
How majestic the world beneath him had seemed; how pure from human faults, how almost divine in nature.

Which one do you prefer?

Hopefully, I’ve demonstrated why you need editing, what it is, how much it will cost, where you will get it from, how to choose an editor, how it feels to be edited and the undeniable value of being edited.

It may seem a little strange that my first non-diary blog was about one of the end processes. But I guess that’s just because I’m at the editing stage right now (early March) in the process of creating my own first ebook (an anthology of sci-fi short stories called “Memes of Loss and Devotion”). My coming blogs will be more about the processes and disciplines when the page is blank. More about my tips and techniques of getting to the editing stage.

I’ve got loads of ideas for future blogs. It’s time to write them that I’m short of. If there’s anything in particular you want me to write about then just let me know. I’ll be only too willing to offer advice if I can.

In the meantime, check out my news page to stay in the loop. My first ebook is coming as fast as I can possibly get it to you.

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Not really a blog…

9/3/2013

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This is not really a true, proper blog entry – the next one proper will come soon – instead this is a sort of diary update on what I’ve been doing since the first blog back in Oct 2012. (Was it really FIVE months ago when I last blogged? Sorry about that.)

I decide that the anthology book of my short stories should come first because I mistakenly thought it would be the least work of the two. So, I halted work on the ‘Fomalhaut’ novel to start the anthology, mainly because a new section from the book had become a short story in it its own right (“Seduction Games”), and also because a completely new story (“Death Ship”) was screaming to be written.

Back in November, the short story collection didn’t even have a name. Then one day in mid November, when driving to work, it just came to me - "Memes of Loss and Devotion". (Tell me what you think of the title!) ‘Meme’ because I hope they become mind worms. ‘Loss’ because a lot of them seem to be about loss, especially the noble agony of break ups. Finally, devotion because it took a lot of devotion to create this book and because some of the characters display it.

Around this time I created my Facebook page (http://www.facebook.com/darrenwhit3). Why have only 21 of you liked it? I then stupidly announced that “Memes”would be released later in November. Which at that point gave me just 12 days to write the new stories, brush up the existing 13 stories, get them edited, make a cover, create a kindle account, convert the file to .mobi etc, etc. I didn’t make it. In the next month I did write three new stories though, two of which are amongst the best things I’ve ever written…

A month later I came to the inevitable conclusion that I’d have to push the release date back into the ‘New Year’.

A month later, over the xmas break, I finally, finally completed all 15 pre edited versions of the stories. This weighed in at well over 65,000 words. Almost a novel length in its own right. I finished them then did absolutely nothing with them for over six weeks. Mainly, because I spent the whole time working the ideas behind a new short - "We Love The Legacy". It’s no exaggeration to say that the concepts and ideas from this story could possibly completely reset the context of "Memes.." and even the "Fomalhaut" novel. When will I learn to stop tinkering? So far, I’ve not made any changes to the shorts, but I will definitely make changes to the novel.

I have a vague plan to use “Legacy” as a competition entry to gain publicity for my other writing. We’ll see if it’s good enough...

At the start of February, I pulled my finger out, and decide to find an editor (more to come about that in the next proper actual blog). Twelve short days later I had an editor and they had the first two of my stories delivered to them for editing.

Just two weeks later (25th Feb 2013), the first edited story, "Hope", had been returned by the editor, covered in red pen, and I had re-written the story, revising it from the editors notes. Along the way, I’d lost 200 hundred precious, hard-fought words. It felt like killing your children but the story was better for it and every single change was fully justified. (Like I said, I’ll tell you more about how this felt and the editing process in my next blog). I even gave away the story on my website (http://www.darrenwhite.co/free-stuff.html) as a free Kindle file sample. Please let me know what you think of it. That felt like real progress, and maybe I could start to think about light at the end of a very long tunnel? Oh well, that’s one short story down, and just fourteen more to go...

At the beginning of March, I uploaded the short story "Hope" to 5 websites. (Bookrix, Booksie, FreeStoriesCenter, ShortStories101 & Wattpad – you can find links in the News section of my website - http://www.darrenwhite.co/news.html ). It had at least 60 reads in the first day alone! Which was great but it would be even greater if I could get a comment/feedback, a Facebook like or even a new mail list member from this! So far it’s had over 200 reads as per 8th March 2013. On one site the current stats are: 204 reads and 5 stars from 2 people. (http://www.shortstories101.com/science-fiction-short-stories/hope-3203.html).

I then added the Free Stuff section (freebies, downloads, samples, excerpts, etc.) to the website. (http://www.darrenwhite.co/free-stuff.html) There’s still more to come... In fact, if you look closely, there’s even an entire short film script hidden somewhere in the site…

My second edited short story ("Seduction Games") was returned by my editor at the beginning of March. Once updated, I decided that I’m going to also give this one away as a free sample in the Free Stuff page of my website, because I'm nice like that. Delayed by many changes to the website, I finally completed the re-write three days later. This is a new story and there was a lot less to correct, so ultimately it was just five words shorter at the end of the editing process. Although, I added and removed a lot more than just 5 words! I immediately posted it to my website. That’s now two down, thirteen to go... Come on editor, keep them coming!

And that’s where I’m at. Rest assured that I’m working as hard and as fast as I can to get these stories out to you as soon as possible. My next couple of blogs should also be far more ‘meaty’ and more than just a diary updates, but I wanted to let you know that I’m still working, and also how long and hard the process is.

Anyway, I just wanted to keep you in the loop.

KEPRSURUCVXD

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How I became US Tax exempt in 11 minutes…I think.

It's All In The Edit!

Not really a blog…

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